Privacy Policy
Last Updated: October 2024
Vanloq Ltd respects your privacy and is committed to protecting your personal data. This privacy policy outlines how we collect, use, store, and share your personal information when you use our services, in compliance with the UK Data Protection Act 2018 and the General Data Protection Regulation (GDPR).
Who We Are
We are Vanloq Ltd a global workforce solutions business based in Edinburgh, specialising in connecting talent with companies across the technology sector. As a data controller, we are responsible for the personal data you provide to us.
If you have any questions regarding this privacy policy, please contact us at:
Vanloq Ltd
Company Number : SC820017
Address: 15 Queens Street, Edinburgh EH2 1JE Email: sean@vanloq.com Telephone: 0131 287 2331
What Information We Collect
We may collect, use, and store different types of personal data depending on your relationship with us:
Personal Information:
Name, address, email address, and phone number Date of birth and gender Employment history, CV, qualifications, skills, and experience References and right-to-work documentation National Insurance number Salary expectations and job preferences
Sensitive Personal Data (Special Category Data): Where necessary and with your explicit consent, we may collect sensitive data, such as information about your health, criminal convictions, or racial/ethnic background, to comply with legal obligations and to meet certain client requirements
How We Collect Your Data
We collect your data through various channels, including:
Directly from you, when you apply for a job, submit your CV, or register with us Through publicly accessible sources such as LinkedIn or job boards From third parties, such as your referees, previous employers, or background check providers
How We Use Your Data
We will only use your personal data when the law allows us to. Common uses of your personal data include:
Processing job applications and matching you with suitable opportunities Communicating with you about job opportunities and recruitment processes Verifying your identity and qualifications Fulfilling legal and contractual obligations with our clients Improving our recruitment services
We may also process your data for legitimate business purposes, such as marketing our services to you. You will always have the right to opt out of marketing communications.
Sharing Your Data
We may share your personal data with:
Prospective employers or clients for recruitment purposes Third-party service providers (e.g., payroll, background checks, IT services) Government bodies or regulatory authorities where required by law Background verification agencies
We will never sell your personal information to third parties.
International Transfers
If we need to transfer your data outside of the UK or European Economic Area (EEA), we will ensure it is adequately protected in line with GDPR by implementing appropriate safeguards, such as standard contractual clauses.
How Long We Keep Your Data
We will retain your personal data for as long as necessary to fulfil the purposes we collected it for, including legal and business obligations. If we no longer need your personal data, we will securely delete or anonymise it.
Your Data Protection Rights
Under GDPR, you have the following rights concerning your personal data:
Right to access: You can request a copy of the personal data we hold about you. Right to rectification: You can ask us to correct inaccurate or incomplete data. Right to erasure: You can request the deletion of your data under certain circumstances. Right to restrict processing: You can ask us to restrict the processing of your data in specific situations. Right to data portability: You can request the transfer of your data to another organisation. Right to object: You have the right to object to our processing of your data for marketing or legitimate interest purposes.
To exercise any of these rights, please contact our Data Protection Officer using the contact details provided above. We will respond to your request within one month, as required by law.
Security of Your Data
We are committed to ensuring that your personal data is secure. We use appropriate technical and organisational measures to safeguard your information from unauthorised access, loss, or disclosure.
Complaints
If you believe we have not handled your personal data in accordance with the law, you have the right to lodge a complaint with the UK Information Commissioner’s Office (ICO) at https://ico.org.uk.
Changes to This Privacy Policy
We may update this privacy policy from time to time to reflect changes in our practices or legal requirements. We encourage you to review this page periodically to stay informed about how we protect your personal information.
By using our services, you acknowledge that you have read and understood this privacy policy. For any questions or concerns, please contact us at hello@vanloq.com